Gilcrux Parish Council

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Parish Office, Brandraw Mount,

       West Street, Aspatria, CA7 3HG

Tel: 016973 21935


A meeting of Gilcrux Parish Council meeting was held at the Gilcrux Village Hall, Gilcrux at 6.30pm on Wednesday 26th July 2017

Present: Councillor’s William Henderson (Chair), David Griffiths, Katie Clarke, Shaun McMullen.

Also, Present: Trevor Gear (Clerk), Sarah Watt and David Watson

Apologies: Lisa Hignett, Jacqueline Mounsey (Borough Councillor), Hugo Graham (County Councillor) and PCSO Alex Ostle.


Minute Parishioners Open Forum

Sarah Watt and David Watson attended the meeting and provided information regarding the Viking project and Wanderlove Glamping at Greengill which is the subject of a current planning application. Ms. Watt and Mr. Watson were thanked for their attendance, providing the information and left the meeting.

Declarations of Interest  

None received.

Confirmation of minutes

On the proposal of S. McMullen and seconded by D. Griffiths

17/28 RESOLVED – that the Chair sign as a correct record, the minutes of the Parish Council meeting held on 17th May 2017.

Matters Arising



Advisory Funding Group. (AFG)

The Councils application for funding towards the replacement public seats had been successful and had received £2,150.00.

Correspondence Received since last Parish Council Meeting.

The following items of correspondence had been received

The CALC Circulars for June, July and August 2017 had been circulated and there were no matters arising.

A letter had been received from Seafarers uk regarding flying the Red Ensign for Merchant Navy Day on 3rd September.

The Connecting Cumbria Newsletter had been received and circulated in which it was claimed that 92% of properties in Cumbria can now access a fibre broadband service.

A letter had been received for the newsletter thanking residents for their donations during Christian Aid Week which raised £289.65.

An e-mail had been received regarding an invite to meetings to discuss future Flood Risk Management for Cumbria which had been circulated.

An e-mail had been received advising that the Moorside Project was now on hold and thanking the council for its involvement thus far.

L. Hignett had advised of a blocked drain outside of Croft House that was brought to the attention of County Highways.

An e-mail had been received from CALC advising that the Success Regime programme was coming to an end and that work will be taken forward the Sustainability and transformation Partnership. This was followed by an e-mail from the partnership in which was stated that £65 million had been awarded to support the development of health services in West, North and East Cumbria but it was not clear whether this was fresh money or from the existing budget.

An e-mail had been received and circulated regarding providing feedback on the National Grid’s consultation re proposed pylons on North, West and Southern Coast of Cumbria.

A letter and copies of the Household Emergency Plan leaflet had been received.

17/29  RESOLVED - that copies should be delivered with the next newsletter to every house in the parish.

An e-mail had been received regarding United Utilities – West Cumbria Supplies Project Update.

An e-mail regarding Growing a Rural Community Survey for Cumbria had been forwarded if members wished to complete the survey.

(xiv)      Information on the Fraud risk in parish and town councils – advice for councillors     

 had been circulated.

A NALC Legal Briefing on the reform of data protection legislation and introduction of the General Data Protection Regulation had been received.

An e-mail on the LDNPA World Heritage Status had been received and circulated

A copy of the notes taken at the NWCC Adequacy of Consultation Workshop had been supplied and circulated.

Confirmation had been received that the Council was now compliant with The Pension Regulator Automatic enrolment requirement.


Borough and County Councillor’s report

A report had been received from Councillor Graham in which he stated that the County Council now has an administration and had held a full council meeting. There has been a Local Committee meeting and have agreed a budget for the year going forward and that he has been appointed to the Local Committee Transport and Highways working group.


Financial update and cheque authorities

The Clerk confirmed that after payment of the accounts the cheque account at £4866.91 and deposit account at £647.76

Lakes Home Centre/Planters                £177.93

Allerby Garden Centre/Plants                  £45.00     

 Clerks Salary (May and June) £221.07

Expenses (Inc. Travelling, postage, stationery and sundries) £136.86                      £357.93        HRMC                        £55.27

Gilcrux Village Hall/Hall Rental (July)                                                                                      £16.00

ISS/Grass cutting (June)                    £228.36

ISS/Grass cutting(July)                    £228.36

BROXAP/Seats                                 £3660.00

T Gear/Planter                       £39.99

Outerspace/Village maintenance and replace seats               £1060.00

Allerby Garden Centre/Plants

17/23     RESOLVED that the above accounts be paid.  

Planning Applications


2/2017/0311 Outline application to demolish existing building and erection of new residential dwelling Solway Garage, Gilcrux     

No objection but would like to see the stone re-used in boundary wall

2/2017/0283       Change of use to provide camping site Moorhouse, Greengill, Aspatria  

Fully supportive and should be approved






 Any other planning related correspondence



Police Matters

  Apologies had been received from PCSO Ostle who was not on duty. She had previously prepared a report which had been circulated.

 Seats within the Parish

 The council has purchased seven public seats which have replaced the old seats at a total cost of £4300.00 which has been met by grants from Cumbria County Council and the Cumbria Community Fund (Tallentire Windfarm) and the VAT re-claim.


Three planters have been purchased by the council and filled with plants by the Youth Club and another has now been purchased which is to be sited at Bulgill.  The cost is met from a grant from Allerdale Borough Council.

Play Park

 The clerk has approached a contractor to carry out the work to the gates in the play park and to advise on repair work to the noticeboard at Greengill.  This remains outstanding and the clerk will again chase the contractor.


Speed Sensors

The clerk had contacted Philip Groom at Highways but he was unable to provide any information as to when the survey will be carried out as this work is now contracted out.

Members expressed concerns regarding speed of traffic in general through the parish.

17/30 RESOLVED – that the clerk ask the PCSO to provide information regarding Speed Watch and to seek support from our County Councillor

Resilience Plan

K Clarke and W. Henderson had drafted a Resilience Plan for the parish which was well received

17/31 RESOLVED – the clerk to arrange for the draft to be put on the Councils website and a brief article in the newsletter drawing resident’s attention to the plan for comment  


Grass Cutting Complaint

The clerk had received a complaint together with photographs regarding the standard of  grass cutting in the parish and in particular the area around Yarling Well had not been cut for a long period of time. He had also received the comments of the Area Manager for ISS who explained that the contract is on a cut and drop basis and that all areas are cut as per the contract. The problem appears to have been caused by the mild winter this year and the grass was longer when they set away cutting the it in April and that they cut around daffodils until they are dead.  

           17/32                  RESOLVED – the clerk to write to the complainant explain the situation


 Electoral Review of Allerdale: Final Recommendation

The council had now received the final recommendations and the parish is in the Ellen and Gilcrux Ward as of 2019 with two councillors.



The council now has two vacancies and efforts should be made to fill these positions by co-option.

 Matters for Next Meeting.

   Youth Club – Planters Project

   Play Area Gate

 Emergency and Resilience Planning

Date of Next Meeting

 The next meeting of the Parish Council will he held on Wednesday 20th September 2017 at 6.30pm at Gilcrux Village Hall


There being no further business, the meeting closed at 8.00pm.

Signed as a true and correct record …………………………………….………. Chair

Date ……………………...............

Attendance over the Past 12 Meetings

J Eve    8/12    L Hignett         11/12

K Clarke 11/12   S McMullen     11/12

W Henderson 11/12   

D Griffiths 11/12   T Gear            12/12 (Parish Clerk)