Gilcrux Parish Council

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2016 Annual Meeting



Parish Office, Brandraw Mount,

       West Street, Aspatria, CA7 3HG

Tel: 016973 21935


The annual meeting of Gilcrux Parish Council meeting was held at the Gilcrux Village Hall, Gilcrux at 6.30pm on Wednesday 17th May 2017

Present: Councillor’s William Henderson (Chair), Lisa Hignett, David Griffiths, Katie Clarke, Shaun McMullen and James Eve.

Also, Present: Trevor Gear (Clerk)  

Apologies: Jacqueline Mounsey (Borough Councillor), Hugo Graham (County Councillor) and PCSO Alex Ostle.


Minute Parishioners Open Forum

There were no parishioners present but complaints had been received from several parishioners regarding speeding in the village of Gilcrux.

Election of Chair and Vice Chair for 20917/18

On the proposal of D. Griffiths and seconded by S. McMullen, W. Henderson was elected Chair for 2017/18 and on the proposal of K. Clarke and seconded by W Henderson, L. Hignett was elected Vice Chair for the ensuing year.

Declarations of Interest  

None received.

Confirmation of minutes

On the proposal of D. Griffiths and seconded by S. McMullen

17/18 RESOLVED – that the Chair sign as a correct record, the minutes of the Parish Council meeting held on 8th March 2017.

Matters Arising



Advisory Funding Group. (AFG)

L. Hignett gave a brief report on the position of the fund and that the next round of funding for which there are four applications will be considered on Monday at Bridekirk.  

Correspondence Received since last Parish Council Meeting.

The following items of correspondence had been received

The CALC Circulars for April and May 2017 had been circulated and there were no matters arising.

A letter had been received from Citizens Advice Allerdale seeking financial support.  On the proposal of L. Hignett and seconded by D. Griffiths

17/19 RESOLVED to donate £75 to this worthy cause

An e-mail had been received regarding The Better Broadband Subsidy Scheme which has also be put on the noticeboards and included in the newsletter.

The councils reclaim of VAT in the sum of £1029.85 has now been paid and is in the bank account.

A letter had been received from The Pension Regulator giving a staging date of 1st July 2017 which the clerk will action.

An e-mail seeking support for the Farmers Flood Group had been circulated and agreed.

An e-mail had been received from the Youth Group concerning damage to a netball hoop late last summer by the grass cutting contractor. It was considered rather late for the council to pursue this matter but there is no reason why the Youth Club could not pursue the matter themselves.

          17/20  RESOLVED- The clerk to respond and provide details of the contractor.

An e-mail had been received from Cumbria Partnership NHS Foundation Trust asking that a poster be displayed on the parish noticeboards signposting to Ways of Wellbeing. With the increasing number of similar request the clerk sought guidance on what should and should not be done with this type of request.

           17/21  RESOLVED- Such decisions should be left to the clerk’s discretion.

Good Councillor Guides and Good Councillor Guides to Neighbourhood Planning and Audit and Finance were now available from CALC.

An e-mail had been received from Cumbria County Council introducing the Highways Information Management System (HIMS) which should make reporting highway faults easier.

An e-mail had been received regarding a Channel 4 programme “A Nationwide Event to Find Britain’s Best Village 2017”

A short guide to publicity during the pre-election period (Purdah) had been received and circulated.

 (xiv)      A few e-mails had been received requesting councillors to sign a petition

                  proposing a levy on professional football clubs to support local play areas.

An e-mail had been received from NALC about Parish Precepts which was noted.

An e-mail from CALC on regarding Compliance with the Transparency Code for smaller authorities was noted and the clerk confirmed the website was compliant.

A Healthcare for the Future: Update had been received and circulated.

Governance and Accountability for Local Councils in England 2017 edition had been received and circulated. Members were reminded that Sections 1 – 3 are statutory and Section 5 is new.



Financial update and cheque authorities

The Clerk confirmed cheque account at £8585.75 and deposit account at £647.76

 Clerks Salary (March and April) £221.07

 Expenses (Inc. Travelling, postage, stationery) £74.16                             £295.23 HRMC                        £55.27

Mr. P Wilson/Internal Audit         £85.00

ISS/Grass cutting (April)                    £228.36

Gilcrux Village Hall/Hall Rental (May)                                                                                      £16.00

CALC/Subscription                    £132.60

Zurich Municipal                     £480.38

Outerspace/Village maintenance                   £900.00

Firpress Printers/Newsletter        £65.00

ISS/Grass cutting(May)                     £228.36

CAB/Donation          £75.00

17/23     RESOLVED that the above accounts be paid.  

Annual Governance Statement

With the assistance of members’, the Annual Governance Statement was completed and signed by the Chair.

Annual Accounts

The annual accounts together with the bank reconciliation had been circulated and were agreed and were signed by the Chair.

Planning Applications







 Any other planning related correspondence

The clerk appraised the meeting of a Scoping Application that had been submitted to Cumbria County Council to re-open High Close Quarry in Plumbland. Members were concerned that they were not consulted on the application which could have serious implications in terms of additional traffic, noise, dust and flooding in the parish.


               17/24  RESOLVED – The clerk is to communicate those concerns to Cumbria County Council

Police Matters

 Apologies had been received from PCSO Ostle who was not on duty. She had previously prepared a report which had been circulated. The clerk also reported on the response he had received from the Police and Crime Commissioner. The clerk had also received a letter and a proposed draft report which is to be circulated for use at future meetings. It was noted that the website remains out of date and it was feared that proposed report will be too generic and not provide sufficient detail of incidents in the parish to reduce the fear of crime.

  17/25 RESOLVED –

.   The parish council will monitor the progress that Aspatria Rural Partnership make in addressing this problem.

              .  Parish Spring Clean and Himalayan Balsam Clearance


 The Spring Clean went ahead as planned and was well attended. The numbers being swelled by the Youth Club and their families. Six bags of rubbish were collected which was a little less than last year.

 Seats within the Parish

 The council were awaiting the outcome of their funding application before proceeding further. If the application was unsuccessful then further applications for funding will be made.


S McMullen had agreed to liaise with the Youth Club who had seen some planters at Moota Garden Centre that were the preferred planters. It was agreed that the council would be prepared to purchase them and that they would be placed at the agreed locations.

         17/26  RESOLVED – that S McMullen and the clerk would facilitate the purchase.

Play Park

The clerk has approached a contractor to carry out the work to the gates in the play park and to advise on repair work to the noticeboard at Greengill.  This remains outstanding and the clerk will again chase the contractor.


Speed Sensors

The clerk had contacted Philip Groom at Highways but he was unable to provide any information as to when the survey will be carried out as this work is now contracted out.

The clerk will contact highways again and stress the importance in view of the complaints received.

Resilience Plan

An e-mail had been received from CALC stressing the importance of Emergency and Resilience Planning.

17/27 RESOLVED – K Clarke and W. Henderson to draft a plan for the parish for consideration

                           at the next meeting.



The council now has two vacancies and efforts should be made to fill these positions by co-option.

Matters for Next Meeting.

               Seats in the parish

   Youth Club – Planters Project

   Play Area Gate

 Emergency and Resilience Planning

Date of Next Meeting


          The next meeting of the Parish Council will he held on Wednesday 26th July 2017 at 6.30pm at Gilcrux Village Hall


There being no further business, the meeting closed at 8.00pm.

Signed as a true and correct record …………………………………….………. Chair

Date ……………………...............

Attendance over the Past 12 Meetings

J Eve    8/12    L Hignett         12/12

K Clarke 11/12   S McMullen     11/12

W Henderson 11/12   

D Griffiths 11/12   T Gear            12/12 (Parish Clerk)