2022 May Agenda


Clerk: Trevor Gear        17, Speckled Wood Drive


E-mail: gilcruxparish@hotmail.com     CA1 3RD

Website: www.gilcruxparishcouncil.co.uk    01228-491812      

3rd May 2022


Dear Councillor

You are summoned to attend the Annual Meeting of Gilcrux Parish Council to be held at Gilcrux Village Hall, on Wednesday 18th May 2022 at 6.30pm (following the Annual Parish Meeting).  The agenda is printed below, and I hope you will be able to attend.

Trevor Gear

Trevor Gear




To receive apologies for absence.

      2. 15 minutes Open Forum for Parishioner’s Comments.

 (a) To receive comments from members of the public

      3.  Election of Chair 2022/23

           To elect a Chair for the ensuing year

      4.  Acceptance of Office

 The Chair to sign the Acceptance of Office

      5.  Election of Vice Chair 2022/23

 To elect a Vice Chair for the ensuing year

 6. To appoint representative to outside bodies 2022/23

      To appoint representative(s) to Cumbria Community Fund (Grants Panel)

 7.  Declarations of Interest

To receive declarations by members of pecuniary and other registerable interest in respect of items on this Agenda not disclosed on your notification of interest form.

      8.  Minutes

To confirm the Minutes of the Council Meeting held on 16th March 2022 as true record. (Copy attached)

9.  Advisory Funding Group (AFG).

To receive an update of any matters concerning the AFG since the last Parish Council meeting.

   10.  Correspondence.

To report all relevant correspondence received since the last meeting.

   11.  Clerks Report

 To consider any actions by the clerk since the last meeting

   12.  Borough and County Councillor’s reports

To receive reports from Councillors Louise Maguire (Allerdale Borough Council), Councillor Patrick Gorrill Allerdale Borough Council) and Councillor Hugo Graham (Cumbria County Council)

   13.  Financial Update and Authorization of Payments  

(a)  To receive a statement of the finances. (Copy attached)

           (b)  To authorise payment of all outstanding accounts.

           (c)  To complete the Annual Governance Statement 2021/22

 (d)  To accept the Accounting Statements 2021/22

 (e)  To authorise the chair to sign the Certificate of Exemption 2021/22

           (f)   To note period of Public Rights

            (g)   Publication of audit documents

    14.  Planning Applications

a) To consider all planning applications received for consultation since the last          meeting and decide on a response.

b) To receive details of any decisions

c) To receive details of any appeals

d) Any other planning related correspondence

     15. Police Matters

To discuss matters affecting the parish and decide on any action.

     16. Play Park.

 To receive an update on the work requested

     17. Tree and Nature Recovery

           To discuss the above

     18. Update on St Mary’s Church - Funding and Work

           To receive an update on the above

     19. NALC Letter

 To consider the letter of 11 March 2022

     20. Vacancy

           To consider any applications for co-option

     21. Broadband Upgrade Fund

 To discuss the above

     20. Accident – Bullgill

 To further discuss the above

     21. Geological Disposal Facility in Allerdale

 To receive an update regarding the above

     22. Weekend of Celebration – Queens Platinum Jubilee – Donation Request  

 To consider any events being held in the parish and a request for financial support.

     23. Local Government Reorganization

           To receive an update on the above

     24.  Website

            To discuss the above

     25. Maintenance of Noticeboards

 To receive an update on the above

     26. Safeguarding Policy

           To approve the draft Safeguarding Policy attached and appoint a Safeguarding Officer

     27.  Insurance Renewal

           To consider the above

     28. Matters for Next Meeting

           To determine any matters to be considered at the next meeting.

     29. Date of Next Meeting

6.30pm Wednesday 20th July 2022 Gilcrux Village Hall