Gilcrux Parish Council

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2019 May Agenda


Clerk: Trevor Gear        17, Speckled Wood Drive


E-mail:     CA1 3RD


Website:    01228-491812      

7th May 2019


Dear Councillor

You are summoned to attend the Annual Meeting of Gilcrux Parish Council to be held at Gilcrux Village Hall, on Wednesday 22nd May 2019 at 6.30pm (following The Annual Parish Meeting).  The agenda is printed below, and I hope you will be able to attend.

Trevor Gear

Parish Clerk



To receive apologies for absence.

      2.  To elect a Chair for 2019/20

           To elect a Chair for the ensuing municipal year.

      3. To elect a Vice Chair for 2019/20

          To elect a Vice Chair for the ensuing municipal year

      4. 15 minutes Open Forum for Parishioner’s Comments.

 (a) To receive comments from members of the public

      5.  Declarations of Interest

To receive declarations by members of pecuniary and other registerable interest in respect of items on this Agenda not disclosed on your notification of interest form.

      6.  Minutes

To confirm the Minutes of the Council Meeting held on 20th March 2019 as a true record.

7.  Advisory Funding Group (AFG).

To receive an update of any matters concerning the AFG since the last Parish Council meeting and to appoint the Council’s Representative.

8.  Correspondence.

To report all relevant correspondence received since the last meeting.

      9.  Clerks Report

 To consider any actions by the clerk since the last meeting

     10.  Borough and County Councillor’s reports

To receive reports from Councillors           (Allerdale Borough Council) and Councillor H. Graham (Cumbria County Council)

     11.  Financial Update and Authorization of Payments  

(a) To authorise payment of all outstanding accounts.


Clerks Salary (March/April)      £239.62

Expenses (Inc. Travelling, postage, etc.)             £161.56                       £401.18

HRMC                           £59.90

Gilcrux Village Hall/Rent (May)                                                                  £16.00

Mr. P Wilson/Internal Audit                        £85.00

Tivoli/Grass cutting(April)                       £247.30

CALC Subscription             £120.94

Tivoli/Grass cutting(May)            £247.30

           (b) To complete the Annual Governance and Accounting Return 2018/19

 (c)  To approve the accounts 2018/19

 (d)  To approve the Certificate of Exemption from External Audit 2018/19

    12. Planning Applications

a) To consider all planning applications received for consultation since the last          meeting and decide on a response.

b) To receive details of any decisions

c) To receive details of any appeals

d) Any other planning related correspondence

     13. Police Matters

To discuss matters affecting the parish and decide on any action

     14.  Footway Lighting

            To consider the proposal of Allerdale Borough Council and the advice of CALC

     15. Update on St Mary’s Church - Funding and Work

            To receive an update on the above

     16.  Chapel Farm, Gilcrux

         To receive an update regarding the condition and proposals for the above

     17.  Vacancies     

  To consider any applications for co-option following the recent election

     18.  Playground - Gate

            To receive an update on the above

     19.  Planters

            To consider planting the above

     20.  Great British Spring Clean

             To receive feedback on the above

     21.  Noticeboard – Greengill

   To receive an update on the above.

     22.  Drain Survey

            To receive the results of the above

     23.   Village Green

   To consider any action to be taken regarding a wet patch on the green

     24.  Speeding

            To discuss the above

     25.  Matters for Next Meeting

            To determine any matters to be considered at the next meeting.

     26.  Date of Next Meeting

  6.30pm 24th July 2019 at Gilcrux Village Hall